Parent Organization

Sarasota Crew is essentially run and supported by parent volunteer efforts. Parents organize events, support regatta logistics and much more. Sarasota Crew holds monthly Parent Meetings at the Osprey School House to give parents a chance to stay better informed, get more involved, ask questions, comment, meet each other and to provide support for a better environment for our kids.

This year our Parent Meetings will be held the first Monday of every month at 5:30, starting in November. Due to holidays, September's meeting will be held on Tuesday, September 5th and October's meeting will be held on Tuesday, October 3rd. The meetings are held at the Osprey School House and last approximately an hour to an hour and a half to coincide with the end of practice. All parents are encouraged to attend and get involved in one of our many committees. Listed below are the different committees and their respective Committee Chairs.

Volunteer Committees/Chairs

Volunteer Committee Descriptions

Adopt-A-Road - Responsible for executing regular clean-up of our road segment

Boat Man - Maintains our fleet of boats alongside the head coach

Clothing - Coordinates inventory and sales of club clothing

End of Year Banquet - Responsible for planning and preparation of annual banquet

Equipment - Responsible for oversight and ongoing maintenance of all club physical assets and determining future needs

Finance - Responsible for club finances

Fundraising - Responsible for coordinating the team fundraising events

Grants - Obtains additional funding through various grants and scholarships Consider and grant tuition and fee waivers in financial need situations

Hurricane Preparation - On call during hurricane warnings in order to secure our equipment

Motors & Launches - Coordinates the maintenance and repair of our motors and launches

Parking Lot - Coordinates and executes after-practice parking lot monitoring

Photography - Photo documentation of Team Events

Recruiting - Responsible for designing and executing needed rower recruiting efforts

Regatta Leaders - Managing the regatta chaperones

Regatta Food - Responsible for provision of on-site foot at regattas

Safety - Responsible for establishment and maintenance of a safe rowing environment

School Liaison - Provides overall relationship contacts and publicity with each area high school

Site Maintenance - assist with various site maintenance projects as needed throughout the year

Site Transition - Responsible for planning, budgeting, and coordinating the move to the new site

Slide Show - prepares the slide show for the end-of-the-year banquet using photos taken throughout the year

Special Events - Initiates, plans, and coordinates approved special events, i.e. holiday party, learn to row day, orientation and registration, boat christenings

Thank you - Responsible for sending individual thank you notes as needed

Trailer Sign - Solicit and coordinate the sale and application of trailer signs

Videographer - Responsible for capturing video throughout the year and production of the end of the year video

Website - Responsible for maintenance of Team website

Volunteer Committee Chair Responsibility

1. Attend Parent Meetings and be prepared to give a 1-2 minute update to the parents as needed during the meeting.
2. Oversee the functions of your committee.
3. Enlist other parent volunteers.
4. Communicate with the President of the Parent Organization so that efforts can be coordinated. They will communicate with the Administrative Director, the coaches, and the Board of Directors of Sarasota Crew.
5. Sarasota Crew email is a great way for distribution of information. All emails should be sent to the Administrative Director for distribution.
6. Any event that requires the coach's participation requires their approval prior to scheduling the event.
7. Use the same process for take home flyers as you would use for email.
8. Receive prior approval of any financial expenses from administration.
9. Make sure that you thank your volunteers with written emails or thank you notes.
10. Write a brief evaluation of your committee at year-end and forward the binder to the office for the next year committee chair.